Manual for ESTRO Teachers

SOCIETY INSTRUCTION DOCUMENT CODE

9 (9)

Board / 2014 / 07

4.4.5. Reimbursement of other ESTRO functions

The ESTRO staff member responsible for the travel handles the travel bookings and is the person to whom reimbursement forms are sent. In case arrangements are done by oneself point 3 on Travel quality standards has to be followed and approval from the ESTRO office received beforehand.

Travel to meetings annexed to the annual ESTRO congresses are not covered.

Costs for registration to the annual ESTRO congress is not covered by ESTRO. Potential trainings to improve governance of the Society have to be pre-approved by ESTRO to be eligible for reimbursement.

Reimbursable expenses 5-14 have to be reasonable and linked to the travel.

5.

TRAVEL SAFETY AND INSURANCE

5.1. Safety considerations

The aspects relating to personal risk shall be taken into account when arranging trips. The Society does not cover the cost of traveller and luggage insurance for travel made on behalf of the Society.

5.2. Travel insurance

ESTRO members travelling on ESTRO business are insured by ESTRO as long as the travel booking has been made by the ESTRO office.

In case an ESTRO member books their own travel, regardless of whether it has been approved by an ESTRO staff member, that travel is not insured by ESTRO, thus the traveller in these cases will need to take care of their own insurance.

In case of an emergency please, contact this number +49 (0) 69 97113 745 . Claims should be sent to the Executive Assistant at the ESTRO office.

DOCUMENT IDENTIFICATION

Document approver:

ESTRO Board

Document owner:

Office co-ordinator

DOCUMENT HISTORY

First approved on 17 Dec 2012 Amendment on 12 July 2013 Amendment on 22 Sept 2014

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