Handbook for setting up courses

GUIDELINES FOR ESTRO PROJECT MANAGERS

Defining date and place for the course:

To define the date the project manager should check the calendar of important oncology events, the national calendar of events of the country where the course is planned, the calendar of (bank) holidays and the availability of the teachers. To define the country and city where the course will take place the rotation of the course over time in Europe is taken into account as well as political/society issues and the accessibility of the city.

Dates and locations for courses should be fixed at the latest at the end of July of the year before the courses take place.

Promotion of the course

The project manage is responsible for the preparation of the announcement of the course in a course specific flyer, the annual ESTRO Guide and the web site of the School. The project manager should therefore contact the course director to obtain the information on the faculty, course aims, target group and educational content. The project manager should furthermore ensure that the course is included in the monthly ESTRO email flashes at appropriate times and contact the National Society of the country where the course takes place to have the course announced on their web site. The project manager should also contact collaborating societies in case of joint courses in order to promote the course to other disciplines

To launch extra promotional actions for the course, the project manager can ask for support from the ESTRO marketing manager

Accreditation of the course

For most of the courses the project manager should apply for UEMS accreditation for the course through the EACCME website and compile the appropriate documents for this application 12 weeks before the course at the latest.

For the courses aimed at physicists only the project manager should apply for EBAMP accreditation using the EBAMP application form for CPD accreditation.

The project manager should include the accreditation points in the certificates of attendants for the course participants and faculty and prepare them for distribution at the end of the course

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